JOB OFFER, UNHCR

OFFICE OF THE UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
INTERNAL/EXTERNAL VACANCY NOTE

TITLE OF POST: SECRETARY
POSITION NUMBER: 10016953
LOCATION: UNHCR BRANCH OFFICE, ABUJA
SECTION: ADMINISTRATION
DATE OF ENTRY ON DUTY: 1 MARCH 2011
CATEGORY AND LEVEL: GL4
CLOSING DATE: 8 FEBRUARY 2011


DUTIES AND RESPONSIBILITIES
Prepares correspondence for signature, checking enclosures and addresses, and draft correspondence on routine matters
Arranges appointments/meetings both internal and external, some involving high ranking officials, receives visitors, places and screen telephone calls, responds to routine request for information and take notes at meetings as and when required
Types wide variety of material from drafts, printed texts and dictating machines using a word processor, proof-reads for correctness, and maintains office records and reference files on various subjects
Assists in making travel arrangements
Takes dictation, using shorthand, transcribes,ensuring that spelling, punctuation and format are correct
Receives, reviews, sorts and distributes all incoming and outgoing material, highlights priority items for the attention of appropriate officers. Attaches necessary background information
Files and codifies material relating to a number of subject-matter areas and maintain general office files
Handles confidential matter by maintaining/updating restricted files. Performs other duties as required

QUALIFICATIONS
EDUCATION AND SKILLS:
Completion of Secondary Education with certificate/training in Secretarial Studies or other related field

JOB EXPERIENCE
Previous job experience and job experience relevant to the function – 2 years

LANGUAGE
A very good knowledge of English and local language required

DESIRABLE SKILLS & COMPETENCES
Communication skills
Computer skills
Writing skills

TO APPLY
IMPORTANT
If you wish to be considered for the post, please address your application to the representative, UNHCR, Brach Office Abuja (UN House, Central Area District) to reach not later than 28 January 2011.