ECOWAS EXISTING OFFER AS HR ASSISTANT

HR ASSISTANT (RECRUITMENT)
(1 POSITION)
NB: THIS POSITION IS A LOCALLY RECRUITED POSITION WHICH MEANS THAT APPLICANTS MUST BE LEGALLY RESIDENT IN NIGERIA AT THE TIME OF APPLICATION.
DEPARTMENT: ADMINISTRATION AND FINANCE
DIRECTORATE: HUMAN RESOURCES
GRADE: G5/G6
SALARY SCALE: USD 25,567.27
SUPERVISOR: RECRUITMENT OFFICER
REFERENCE: ECW-COMM/REC/HR/005/2010
DURATION: TWO YEARS
CLOSING DATE: 07-01-2011

The Human Resources Directorate has focused on transforming the organisation to meet standards of best case practice within the sector. Top on its priority list is ensuring the organisation has a system and culture that attracts and retains the best brains of West Africa who consider a career opportunity with ECOWAS. To position the organisation as an employer-of-choice, it is apparent our compensation system is revised considering the increasingly competitive market for talents. The organisation must thus ensure it offers attractive salaries, benefits and working conditions and provide efficient quality service to its staff in order to achieve higher rates of retention, high motivation levels and quality delivery of work activities. In addition, the Directorate needs to ensure a proper administration/processing of compensation/benefits-related claims to ensure they conform to set policies and procedures.

DUTIES AND RESPONSIBILITIES
Data Retrieval – Retrieve applicant details from recruitment database and come-up with relevant analysis (gender, nationality, expertise etc).
Produce ad-hoc recruitment spreadsheets to monitor applicant status and analyse advertising sources
Deal with all applicant related administration i.e. acknowledgement letters, interview confirmation letters, rejection letters, references.
Proof read and load job specifications on to HR’s recruitment website and external recruitment websites (where applicable).
Conduct database searches for suitable candidates.
Co-ordinate and control the reference procedure ensuring written references are received for all offers of employment given.
Record all recruitment spend by updating costs spreadsheet
Upload recruitment documents onto Intranet
Arrange interviews in accordance with panel member’s availability.
Where HR is participating in interviews, organise interview space and set up the room for interviews.
Prepare and send out successful and unsuccessful letters to candidates after interview process.

QUALIFICATIONS/EXPERIENCE/SKILLS
BAC or ordinary national Diploma plus additional Human Resources experience.
Six years work experience in administrative duties preferably in a recruitment function of an organization.

COMPETENCIES:
Communication: Demonstrated ability to successfully communicate, verbally and in writing, including use of persuasive presentation

DIVERSITY AWARENESS: Understanding and ability to work effectively with individuals having diverse styles, abilities, motivations and background (including gender and cultural differences)

ETHICS AND INTEGRITY: Demonstrated practice of integrity and ethical behaviour in all circumstances

HR KNOWLEDGE: Demonstrated knowledge of Human Resources laws and policies which applies to the organisation

INNOVATION: Ability to be innovative, creating and sustaining a positive environment that supports calculated risk-taking

ORGANISATIONAL KNOWLEDGE: Ability to promptly understand organisation’s mission, vision and values and how this ties to meeting the organisation’s goals

RELATIONSHIP BUILDING: Demonstrated ability to build and sustain trust-based relationships, both individually and collectively over time.

STRATEGIC THINKING: Ability to link specific human resource initiative to the greater organisation mission and deliverables

TEAM BEHAVIOUR: Demonstrated understanding of team behaviour and ability to work in teams and ensure high performance

AGE
Candidate must not be fifty (50) years old or more at the point of recruitment and must be a citizen of one of the ECOWAS member states.

LANGUAGES
Proficiency (speaking, writing) in one of the three official ECOWAS languages- English, French, Portuguese. Proficiency in more than one is an added advantage.


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