UNFPA RECENT VACANCY, TUESDAY 7, SEPTEMBER 2010

JOB DESCRIPTION – FINANCE/ADMIN ASSOCIATE
POSITION INFORMATION: ADMIN & FINANCE ASSISTANT (DO)
JOB CODE TITLE: FINANCE/ADMIN. ASSISTANT (DO)
POSITION NUMBER:
DEPARTMENT: DO
REPORTS TO: HEAD OF DO
POSITION STATUS: PROGRAMME
CURRENT GRADE: GS – 06
APPROVED GRADE: GS-06 – FIXED TERM
POSITION CLASSIFIED BY: OFFICE TYPOLOGY
CLASSIFICATION APPROVED BY: AD/DHR


ORGANIZATIONAL CONTEXT
Under the guidance and supervision of the Head DO, the Finance/Admin Assistant provides functional leadership in Finance and ensures effective functioning of financial operations and systems in support of the Programme and DO management.
S/he delivers quality services in Financial Management to internal and external clients mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines in service of the country Programme, providing support and guidance to the DO and UNFPA supported states. S/he works closely with Programme and Project staff providing financial monitoring and analysis of projects and advising managers on expenditure trends and implementation rates.
The Admin & Finance Assistant is expected to maintain collaborative relationships with all technical staff (Programme Officers and project staff) as well as government counterparts.

RESULTS-ORIENTED FUNCTIONAL STATEMENT (focusing on individual contribution, engagement, communities of interest and impact of action)
Supports the monitoring of Programme financial performance for all core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results. Detects potential over-under expenditure problems and suggests remedial action.
Develops tools and mechanisms for effective monitoring of Programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to FO on a continuous basis.
Integrates financial policies and procedures particularly relating to NEX and provides guidance and training to staff and project managers. Strives to identify ways in which Programme financial needs can be met within existing policies.
Ensures the effective financial recording and reporting system, internal control and audit follow-up and processes financial transactions in an accurate and timely way.
In consultation with the Head of DO follow up on FACE and ensure that the FACE forms are received timely from IP’s and recorded.
Provide logistical and technical support to the Programme implementation and to the Implementing partners in the areas of Programme Financial Management.
Reviews and monitors charges for common services (where applicable) and cost recovery taking into account maximum cost efficiency and represents UNFPA’s interest in related negotiations and agreements.
Assists in the formulation of Programme/project budget in determining expenditure levels.
Provide support and reviews to quality services in administration, procurement, communication and management of office equipment and infrastructure to internal and external clients mastering all relevant rules, guidelines, processes and procedures.
Establishes and maintains contact with counterparts in Government for compliance with guidelines in the submission of financial reports as well as counterparts in the UNDP on Atlas framework.
Facilitate the Conduct of NEX audits, development and implementation of follow-up actions.
Undertake any other assignments as may be required by the Head of DO, Deputy Representative and Representative.

COMPETENCIES

Core competencies
Valuing diversity
Performance management
Developing people/fostering innovation and empowerment
Working in Teams
Communicating information and ideas/knowledge sharing
Integrity/commitment to mandate
Appropriate and transparent decision making
Results orientation and commitment to excellence
Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements
Functional Competencies
Business Acumen
Implementing management systems
Innovation and marketing of new approaches
Client orientation
Organizational awareness
Job knowledge/technical expertise

RECRUITMENT QUALIFICATIONS

EDUCATION: Academic Requirement: Successful candidates must have a bachelor’s degree or Higher National Diploma in Accounting/Finance, Business Administration or related field.

EXPERIENCE: Relevant professional experience of minimum of 6 years preferably in programme/project finance management in the public or private sector.

LANGUAGE REQUIREMENTS:
OTHERS: Language: Fluency in oral and written English.

COMPUTER SKILLS: Proficiency in current office software applications, excel and other accounting package is essential.

METHOD OF APPLICATION
Finance/Admin & IT Associates, and Programme Assistants
All applications should include functional e-mail addresses and mobile phone numbers, letter of application and detailed curriculum vitae (CV), attached as one file in MS WORD format only. Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded to e-mail addresses as detailed below, latest by 21st September, 2010.

Finance /Admin Associates – vacancypdu.ng@unfpa.org

The subject line for applications should please clearly state the “Position” and “Location” for which the application is being made.
Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent by e-mail will be accepted.
Qualified women are encouraged to apply.
UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.
UNFPA – Because everyone counts

KINDLY NOTE THAT ONLY APPLICATIONS SENT BY E-MAIL WILL BE ACCEPTED.